Terms of Reference (TOR) for SMART Development Plan and training of Field staff



The Government of Zimbabwe, through the Ministry of Environment, Climate, Tourism and Hospitality Industry (MECTHI), in partnership with the UNDP, is implementing a 6-year GEF funded project entitled “Strengthening Biodiversity and Ecosystems Management and Climate-Smart Landscapes in the Mid to Lower Zambezi Region of Zimbabwe”, known locally as the Zambezi Valley Biodiversity Project (ZVBP). The Zimbabwe Parks and Wildlife Management Authority is one of the three Responsible Parties for this project and receives support for wildlife conservation in the Zambezi Valley.


Wildlife conservation strives to maintain diversity of wildlife resources and achieve effective protection of threatened species such as elephants. The use of technology such as Spatial Monitoring and Reporting Tool (SMART) to assist anti-poaching patrols remains critical to ensuring effective protection of wildlife resources. SMART is a Law Enforcement Management (LEM) tool which has been widely used to measure law enforcement effort and for adaptive management. Although the use of SMART is widespread in many other regions of the world, its use in Zimbabwe is generally at its infancy. With the adoption of new technologies over the traditional paper-based systems we inevitably end up with one or two kinds of knock-on problems such as: a) Lack of capacity on the emerging technology and (b) Lack of resources to support the technology.


In the Mid-Zambezi Valley of Zimbabwe, the adoption SMART as a tool for monitoring Law Enforcement is still rudimentary. Conservation areas which are found this region includes six Safari Areas (Chewore, Charara, Dande, Sapi, Hurungwe, Doma), one National Park (Mana Pools) and three wildlife districts (Hurungwe, Mbire, Muzarabani). Following the adoption of SMART in this region it has been observed that most of the rangers and officers in these conservation areas are not acquainted with the new technology. In addition, the resources required such as computers and mobile devices (cybertrackers) were not available to collect and collate collect law enforcement data during patrols and SMART databases respectively.


To enhance the capacity of rangers, a series of in-house trainings and periodic follow up visits were were carried out. These were however inadequate and did not cover the all wildlife areas in the Zambezi Valley. Moreover, adoption of SMART and its implementation has not been well-coordinated throughout the country, mainly because of lack of resources. There is therefore need for the development of an integrated SMART implementation plan which ensures coordinated and rationalized support of all the conservation areas. Development of this plan will entail stakeholder analysis, situational analysis, and review of institutional capacity, consolidation of training needs and recommending an implementation plan for the country.   The Zimbabwe Parks and Wildlife Management Authority seeks the services of a consultant to develop  a SMART implementation plan for the country




The consultant will be required, through a participatory process will be expected to:

  • Undertake stakeholder mapping and analysis
  • Undertake a situation analysis of SMART implementation to date
  • Identify focus areas and develop strategic objectives and key result areas for SMART Implementation in Zimbabwe through a consultative process and application of appropriate tools of analysis
  • Review the institutional capacity, organizational set up, financial and administrative systems against SMART Implementation standard requirements/guidelines and make recommendations if any
  • Propose a strategy for achieving effective SMART Implementation in Zimbabwe
  • Come up/recommend an implementation model
  • Develop a Results and Resources Framework for the plan
  • Assess and analyze the SMART training needs for rangers in the Zambezi Valley using a consultative process
  • Finalize Implementation Plan and Submit to ZIMPARKS and UNDP
  • Develop training material for SMART training in the Zambezi Valley
  • Plan and facilitate training workshops for rangers in the stations in the Zambezi Valley




3.1.        The following are the project deliverables:

  • Inception Report
  • National SMART Implementation Plan
  • SMART Implementation Plan the Zambezi Valley
  • Training on SMART for the Zambezi Valley field staff


3.2         ZPWMA and the PMU of the Zambezi Valley Biodiversity Project will provide comments and approval on whether to proceed to the next stage on all reports within a week of submission.


3.3          All final reports are to be submitted in hard and soft copy to both the Project PMU and ZPWMA.




4.1.        The Consultancy will be supervised by ZPWMA with assistance from the Project Manager of the Zambezi valley Biodiversity Project.




A minimum BSc Honours degree in the life sciences  is required for this post. Experience in wildlife management in Zimbabwe is preferred. Emphasis is placed on successful prior experience in SMART Implementation in Protected Areas, and the training of personnel to be able to Implement SMART.




The duration to complete the consultancy work will be 25 working days.


  1. Payment of Milestones and Authority

The consultant must send a financial offer based on a Daily Fee.  The consultant shall quote an all-inclusive Daily Fee for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the contractor in completing the assignment are already factored into the daily fee submitted in the proposal.

The qualified consultant shall receive his/her lump sum service fees upon certification of the completed tasks satisfactorily, as per the following payment schedule:

Installment of Payment/ Period Deliverables or Documents to be Delivered Approval should be obtained Percentage of Payment
1st Installment Presentation of a inception report with detailed methodology of how the consultancy will be done ZPWMA 20%
2nd Installment Completion of consultations and final drafts of National SMART Implementation Plan, and the Zambezi Valley implementation Plan ZPWMA 40%
3th Installment Completion of training workshops for rangers and staff in the Zambezi Valley   40%





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